To: Charles Winfrey, Human Services Committee Chairperson
From: Pamela Coleman, Interim GCCARD Director
title
RE: Request Authorization to Accept the 2023-2024 Contract between Genesee County Community Action Resource Dept. (GCCARD) & Jewish Community Services (JCS) for Kosher Meals and Approval of a Purchase Order to JCS Not to Exceed $61,881.25
recommendation
BOARD ACTION REQUESTED:
The Genesee County Community Action Resource Department (GCCARD) requests authorization from this committee to approve the 2023-2024 contract between Jewish Community Services (JCS) and GCCARD’s Nutrition Services Program, along with a Purchase Order (PO) to JCS for the provision of Kosher Congregate and Home Delivered Meals, with a recommendation of approval by the full Genesee County Board of Commissioners at their next regularly scheduled meeting.
BACKGROUND:
For nearly two decades, JCS has partnered with GCCARD to provide Kosher Congregate and Home Delivered Meals. GCCARD’s Nutrition Services Program has negotiated with JCS for the fiscal year (FY) 2023-2024 contract at a cost not to exceed $61,881.25 to service the Kosher Congregate and Home Delivered Meals programs for the term of October 01, 2023, through September 30, 2024. JCS is GCCARD’s sole approved vendor for Kosher meals. A PO will allow GCCARD to provide Kosher meals for the Home Delivered Meal program and Congregate meal sites to eligible seniors in Genesee County.
DISCUSSION:
The contract with JCS is funded through the Genesee County Senior Millage and Valley Area Agency on Aging. The PO to JCS is for the term October 01, 2023, through September 30, 2024, with funds available as per GCCARD’s approved FY 2023-2024 budget and will be drawn from the VAAA-Congregate fund 2731-697.16-634.009, the VAAA-Mobile Meals fund 2731-697.15-634.009, and the Millage-Mobile Meals fund 2733-697.15-762.000.
IMPACT ON HUMAN RESOURCES:
None
IMPACT ON BUDGET:
Funds for this PO will be available in fund numbers 2731-697.16-762.000 for $16,700.00, 2731-697.15-762.000 for 16,700.00, and 2733-697.15-762.000 for $28,481.25. No General Fund dollars are being requested.
IMPACT ON FACILITIES:
None
IMPACT ON TECHNOLOGY:
None
IMPACT ON INDIRECT COSTS:
None
CONFORMITY TO COUNTY PRIORITIES:
This memorandum conforms to Genesee County’s priority of Healthy, Livable, & Safe Communities by providing healthy Kosher meals to eligible Genesee County seniors.
PC/tt
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Interim Director of the Genesee County Community Action Resource Department (GCCARD) to authorize entrance into a contract between Genesee County, through the GCCARD Nutrition Services Program, and Jewish Community Services, and in addition to authorize an expenditure, in the form of a Purchase Order, not to exceed $61,881.25, whereby Jewish Community Services will provide Kosher Home Delivered Meals and Congregate Meals to eligible Genesee County seniors for the term commencing October 1, 2023 through September 30, 2024, with funding through the following accounts: VAAA-Congregate-2731-697.16-762.000 ($16,700.00), VAAA-Mobile Meals-2731-697.15-762.000 ($16,700.00), and Millage-Mobile Meals-2733-697.15-762.000 ($28,481.25), is approved (a copy of the memorandum request and supporting documents being on file with the official records of November 08, 2023 meeting of the Human Services Committee) and the Chairperson of the Board is authorized to sign the agreement on behalf of the County.