To: Brian K. Flewelling, Public Works Committee Chairperson
From: Jeff Wright, Drain Commissioner
title
RE: Approval of a purchase order to Jack Doheny Company for the fiscal year ending 2026, in the amount not to exceed $70,000.00; to provide for parts and repairs to drain equipment; the cost of this purchase order will be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
Seeking approval to increase aggregate spending for Jack Doheny Company for the FY2025-2026 due to unanticipated repairs.
BACKGROUND:
Our equipment in the maintenance department periodically requires both parts and service repairs often with a sole source provider vendor. Currently, this fiscal year we haven't gone over our aggregate spending of $10,000.00 but we have two pieces of equipment in for repairs that will put us over this amount quickly, as well as renting a piece of equipment to get us through until our equipment is repaired. We seek Board authorization for $70,000.00 so we can get Purchase Order(s) to pay for any current or future invoices for additional repairs needed before the end of the fiscal year. These repairs will be funded out of the following accounts: 6390-443.00-779.00 Vehicle Supplies, 6390-443.00-931.000 Equipment Repairs and 6390-443.00-939.000 Rental Equipment
DISCUSSION:
To be able to perform maintenance on our Storm Drains to alleviate flooding and make it safe for the Community, it becomes necessary for the Maintenance Equipment used by the Drain Maintenance Department to be working properly, if not, it needs to be repaired in a timely manner to keep our crews working.
IMPACT ON HUMAN RESOURCES:
There is no impact on Human Resources.
IMPACT ON BUDGET:
The money to maintain our equipment comes from Fund 6390 from accounts: 6390-443.00-779.00 Vehicle Supplies, 6390-443.00-931.000 Equipment Repairs and 6390-443.00-939.000 Rental Equipment., not General Fund. This expense is in the current budget in both accounts and no amendments are nee...
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