To: Brian K. Flewelling, Public Works Committee Chairperson
From: Michael Dawisha, CIO
title
RE: Approval to adopt the Genesee County's updated Technology Use Policy
recommendation
BOARD ACTION REQUESTED:
Approval to adopt the Genesee County's updated Technology Use Policy
BACKGROUND:
Genesee County relies on technology every day to deliver services, support internal operations, and protect information. As technology use has expanded across departments, work locations, and devices, it has become important to have one clear, Countywide standard that explains what acceptable technology use looks like and what users are responsible for when using County resources. The intent is to establish a single, updated policy framework that can be applied consistently across County operations and maintained over time as technology and security risks continue to change.
DISCUSSION:
Adoption of the Technology Use Policy establishes Countywide guidelines for the appropriate use of County-provided networks, computers, internet access, and devices by all employees, contractors, and authorized users, both on and off County premises. The policy standardizes secure access and handling of County resources by requiring multi-factor authentication for County systems and clarifying that personal phones may be used only for identity verification through approved MFA apps. It also limits personally owned device use by restricting BYOD to personal cell phones and prohibiting County business, communications, and data storage on personal devices, while requiring County data to be stored and shared only through approved systems and secure methods. The policy supports remote and hybrid work by requiring a secure work environment, mandatory VPN access, use of County-owned devices for County work, and restrictions on printing County documents at home unless authorized. Responsible use of AI is permitted when IT-approved tools are used, sensitive data is not entered into unapproved systems,...
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