To: Brian K. Flewelling, Public Works Committee Chairperson
From: Michael Dawisha, CIO
title
RE: Approval of a purchase order to Dell for the fiscal year ending 2026, in an amount not to exceed $76,000.00, to provide for the purchase of computers and docking stations as part of our normal refresh program; the cost of this agreement will be paid from account 1010-228.01-978.006
recommendation
BOARD ACTION REQUESTED:
Approval of a request by the GC IT Department to purchase IT equipment as part of the equipment refresh program with Dell.
BACKGROUND:
This purchase is part of the County's ongoing target of a 5-year IT equipment refresh program. The refresh ensures that outdated or broken computers are replaced on a regular schedule. This order includes equipment for current staff, new hires and replacements that are no longer working.
DISCUSSION:
The IT Department is requesting approval to place a large order with Dell, to continue the ongoing equipment refresh project. Replacing aging hardware is essential to reducing downtime, enhancing performance, and maintaining security standards. This purchase would include 50 docking stations and 50 laptops.
IMPACT ON HUMAN RESOURCES:
There is no impact on Human Resources.
IMPACT ON BUDGET:
The is a budgeted expense and is being purchased under OMNIA Cooperative Purchasing Alliance. The cost not to exceed $76,000.00, paid from account 1010-228.01-978.006. The current vendor quote is $62,5000, but market conditions remain volatile. Ongoing shortages of RAM and SSDs are contributing to continue price increases. The amount not to exceed provides a small buffer to accommodate potential increases before purchase.
IMPACT ON FACILITIES:
There is no impact on Facilities.
IMPACT ON TECHNOLOGY:
Reviewed by IT.
CONFORMITY TO COUNTY PRIORITIES:
Conforms to long-term financial stability by maintaining up-to-date, standardized technology across departments.
resolution
TO THE HONORABLE CHAIRPERS...
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