To: Board of County Commissioners
From: Michael Dawisha, CIO
title
RE: Approval to renewal the OnBase subscription, TrueSign Subscription and Customer Care Subscription through i3-Imagesoft from June 1 - October 31, 2026; not to exceed $6,790.76
recommendation
BOARD ACTION REQUESTED:
Approval to renewal the OnBase subscription, TrueSign Subscription and Customer Care Subscription through i3-Imagesoft from June 1 - October 31, 2026; not to exceed $6,790.76
BACKGROUND:
Genesee County uses OnBase to support document management and workflow processes for County operations. The County also uses TrueSign to support electronic signature needs for documents that require routing and approval. TrueSign can work with OnBase to help streamline document handling and signing activity. The related Customer Care subscription provides access to support services needed to assist with troubleshooting, maintenance, and continued system use
DISCUSSION:
The requested renewal of the OnBase subscription, TrueSign subscription, and Customer Care subscription is for a shorter term in order to align these services with the County's main subscription period. This approach will help simplify future renewals, support budget planning, and maintain continued access to the services without interruption.
IMPACT ON HUMAN RESOURCES:
There is no impact on Human Resources.
IMPACT ON BUDGET:
This is a budgeted expense, not to exceed $6,790.76; to be paid out of the following accounts 1010-228.01-933.001 - $5,414.85 and pre-paid account 1010-000.00-123.000 $1,375.91
IMPACT ON FACILITIES:
There is no impact on Facilities.
IMPACT ON TECHNOLOGY:
Requested by IT.
CONFORMITY TO COUNTY PRIORITIES:
This request supports Long-Term Financial Stability by aligning these subscription renewals with the County's main subscription period, which helps improve renewal planning, contract administration, and budget management.
olution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COM...
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