To: Brian K. Flewelling, Public Works Committee Chairperson
From: Michael Dawisha, CIO
title
RE: Approval of a purchase order to Dell for FY26, in an amount not to exceed $292,000.00, for the purchase of computers and docking stations as part of our scheduled refresh program, the costs of his purchase order will be paid from account 1010-228.01-978.006
recommendation
BOARD ACTION REQUESTED:
Approval of a purchase order to Dell in an amount not to exceed $292,000
BACKGROUND:
This purchase is part of the IT Department's ongoing target of a 5-year IT equipment refresh program. The refresh ensures that outdated or broken computers are replaced on a regular schedule. This order includes equipment for current staff, new hires and replacements that are no longer working.
DISCUSSION:
The IT Department is requesting approval to place a large equipment order with Dell to continue the County's ongoing technology refresh project. Replacing aging hardware is essential to reducing downtime, improving system performance, and maintaining current security standards. Increased equipment costs and purchasing delays have significantly affected the Department's ability to replace equipment that has exceeded the County's preferred five-year replacement cycle.
IMPACT ON HUMAN RESOURCES:
There is no impact on Human Resources.
IMPACT ON BUDGET:
This purchase would be made under the Dell Midwestern Higher Education Compact (MHEC) Master Agreement, Contract Code C00000979569. The cost would be from account 1010-228.01-978.006 pending reclassifying budget amendment attached for $200,000. This purchase not exceed $292,000 for approximately 196 laptops and docking stations. While market conditions remain volatile, ongoing shortages of RAM and SSDS are contributing to continued price increases.
IMPACT ON FACILITIES:
There is no impact on Facilities.
IMPACT ON TECHNOLOGY:
Reviewed by IT.
CONFORMITY TO COUNTY PRIORITIES:
Conforms to Long-Term Financial Stability by maintaining u...
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