To: Brian K. Flewelling, Public Works Committee Chairperson
From: Michael Dawisha, CIO
title
RE: Approval of the vendor spend increase with SHI International, not to exceed $85,000.00, for the fiscal year ending 2027; this is for future anticipated orders of software systems and technology related items; the cost of this purchase order will be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
Approval of the vendor spend increase with SHI International, not to exceed $85,000.00
BACKGROUND:
The Genesee County Purchasing Policy requires additional permissions to exceed the standard $30,000 threshold for vendors.
DISCUSSION:
IT is requesting a vendor increase not to exceed $85,000.00 for SHI International. SHI servers as a broker for several software systems and technology related items that cannot be purchased directly from the manufacturer. Few vendors can quote and price these software lines through cooperative buying agreements, and SHI is one of them. For example, extra licenses can be added to our existing subscriptions through SHI, instead of processing multiple separate purchases with various vendors, which makes license management difficult. Purchases are priced utilizing cooperative buying agreements.
IMPACT ON HUMAN RESOURCES:
There is no impact on Human Resources.
IMPACT ON BUDGET:
Purchases will be subject to each department having sufficient available budget. This resolution will be utilized by the IT Department and may also be referenced by IT when placing orders on behalf of other County departments, provided the department’s aggregate spending under this resolution does not exceed $500 per year.
IMPACT ON FACILITIES:
There is no impact on Facilities.
IMPACT ON TECHNOLOGY:
Reviewed by IT.
CONFORMITY TO COUNTY PRIORITIES:
The increase conforms to the County’s Long-Term financial priority by utilizing cooperative buying agreements for computer-related items, which helps secure competitive pricing and control ongoing costs.
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