To: Brian K. Flewelling, Public Works Committee Chairperson
From: Raymond Zanke, Director of Facilities and Operations
title
RE: Approval of a purchase order to WW Williams for the fiscal year ending 2025, in an amount not to exceed $20,000.00, to provide generator maintenance at various county facilities; the cost of this purchase order will be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
Approval of a request for additional spending with WW Williams in an amount of $20,000.00
BACKGROUND:
We have already spent $26,473.76 with this vendor.
$21,388.57 was strictly on emergency repairs & annual maintenance to the 40-year-old generator at the Jail, see below for recap:
On 12/18/24 WW Williams came out to the Genesee County Jail to do a scheduled preventative maintenance on our Generator. While on site to change the oil they discovered fuel in the oil, so they drained the oil and refilled it with good oil.
On 12/21/24 they returned to investigate the fuel in the oil and determined four of the eight injectors were leaking at the O-rings. They also discovered the batteries and starter were malfunctioning and need replaced.
On 1/31/25 they returned to replace the O-rings and repair the internal components. Once they completed these repairs, they attempted to start the motor and couldn't get the generator to run because of a faulty controller board. They ordered and installed a new control board along with a new annunciator panel.
On 2/19/25 - 4/23/25 Returned to hook up new control board and recalibrate everything, change oil and perform load bank testing and return generator to normal operation.
DISCUSSION:
Approving this request will allow us to pay current invoices along with adding additional funds to ensure we are able to make the necessary repairs to maintain our facilities for the remaining fiscal year.
IMPACT ON HUMAN RESOURCES:
None.
IMPACT ON BUDGET:
Funds will be paid out of accounts below depending on the need or service....
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