To: Delrico J. Loyd, Governmental Operations Committee Chairperson
From: Christopher R. Swanson, Sheriff
title
RE: Approval of purchase orders to Motorola for annual services, in a combined amount of $22,450.00 to be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
Approval to enter 2 separate (Confirming PO's) to vendor Motorola for service invoices 1411240387 (Year 3 of 5*) for 10x M500s in the amount NTE $8950.00 to be split according to the FY's covering 4/18/2026-4/17/2027 from account 1010-305.00-933.001 and service invoice 1411241339 (to run co-terminus as a Year 3 of 5*) for 40x 4RE's in the amount NTE $13,500.00 to be split according to the FY's covering 3/20/26-3/19/27 from accounts 1010-310.00-801.000 (60%) and 2110-313.00-801.000 (40%).
BACKGROUND:
Motorola falls under the MiDeal State of Michigan Procurement (DTMB) and currently holds the following contract number: MA190000001544 which has an initial expiration date of 12/31/2029 and the initial effective date of said contract is 10/1/2019. https://www.michigan.gov/dtmb//media/Project/Websites/dtmb/Procurement/Contracts/MiDEAL-Media/001/190000001544.pdf
DISCUSSION:
Command Staff met with Motorola earlier last week to discuss existing services, service contracts, expirations, and already paid-in-full services and hardware to have a better understanding of where we are with billing and to recap. (due impart to changeover in both Motorola and GCOS staffing and roles) This was to discuss expectations, legacy equipment and services, combining some renewals to streamline, etc. That re-cap email is attached, along with a listing provided by Motorola of our current Mobile Video Contracts/Purchases. Next year in February of 2027, these 2 service billings will be combined as a single renewal invoice totaling $22,450.00 using the 4/18-4/17 service dates. Per contract language, as with most of the County (annual renewing) services, if the vendor is notified within 30-days of an up...
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