To: Martin L. Cousineau, Finance Committee Chairperson
From: David Leyton, Prosecutor
title
RE: Approval of a purchase order to Lynn Beldin, for an additional $10,000.00, to provide to provide for additional transcription services; the cost of this purchase order will be paid from account 1010-296.01-907.000
recommendation
BOARD ACTION REQUESTED:
The Prosecutor's Office requests approval to add $10,000 currently and, if needed, additional money up to the total amount that is already included in our FY2026 budget to existing purchase order # 25-02828 (Lynn Beldin). This is to be used throughout the remainder of FY2026 to be able to pay any invoices from transcriptionist Lynn Beldin (vendor #00221).
BACKGROUND:
The Prosecutor's office received information from Purchasing that this vendor is already over or getting close to being over the $30,000 aggregate County threshold which requires approval from the County Board to continue to pay our office invoices as they come in throughout the year. The aggregate amount includes expenses from various other County departments who also use this vendor and not just expenses from the Prosecutor's Office; together, it puts all of us over the $30,000 mark requiring Board approval for all of our individual purchase orders even though the funds we currently need are already in the Prosecutor's approved FY2026 budget.
DISCUSSION:
As explained above, the Purchasing Department's policy changed to require BOC approval on vendors whose aggregated county spending totals more than $30,000.
IMPACT ON HUMAN RESOURCES:
None
IMPACT ON BUDGET:
Money is already budgeted for FY26 in account 1010-296.01-907.000 (Transcript General).
IMPACT ON FACILITIES:
None
IMPACT ON TECHNOLOGY:
None
CONFORMITY TO COUNTY PRIORITIES:
To follow the procedures the county has put into place.
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEME...
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