To: Martin L. Cousineau, Finance Committee Chairperson
From: Jessica Clemens, Director of Court Finance
title
RE: Circuit Court Request to authorize the funding of three (3) Jury Payment Kiosks in Circuit Court
recommendation
BOARD ACTION REQUESTED:
Approve the use of funds to be utilized, not to exceed $86,400.00, for the use of supplying currency for three (3) Jury Payment Kiosks.
BACKGROUND:
In 2017, the Circuit Court received authorization to purchase and use a Jury Kiosk System to help expedite payment of Juror fees to Jurors (RESO 17-098).
In August 2022, RESO 2022-603 was authorized for the purchase and use of two (2) additional Jury Kiosks.
Circuit Court has worked diligently to ensure the setup of all kiosks and establish a process for funding.
DISCUSSION:
Individuals selected for Jury duty are required to attend, and for many Genesee County residents, this civil duty results in the individual being unable to work for the day and earn money for their families. By providing the option to receive a cash payment on the day of service, we can reduce some of the financial strain jury duty may impose.
With the use of one kiosk, when a large group of jurors are released at once, the wait can be longer than one hour to get everyone checked out. By adding the use of two (2) additional kiosks, we will be able to provide a more efficient checkout process for staff and jurors.
In December 2022, the two (2) additional kiosks were purchased and installed in the Circuit Court Jury room. Since installation, IT has been working persistently on the configuration aspects to ensure operational use works effectively.
Total amount of funds required for the use of all three kiosks is $86,400.00, half will be maintained in a Loomis vault ($43,200) and half will be located within the kiosks for payment processing ($14,400.00 in each kiosk).
Current contract with Loomis is discussed under RESO 2023-898 .
Funds maintained in the Loomis vault and within in kiosks a...
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