To: Martin L. Cousineau, Finance Committee Chairperson
From: Pamela Coleman, GCCARD Director
title
RE: Approval of an increase to a purchase order for Gordon Food Service in the amount of $147,368.64, for a revised total of $1,233,694.62, to provide for additional food service products and supplies at Genesee County's Community Action Resource Department; the cost of this increase will be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
The Genesee County Community Action Resource Department (GCCARD) requests authorization to increase Gordon Food Service Purchase Order (PO) #25-02781 by $147,368.64 for a total Not to Exceed $1,233,694.62, with a recommendation of approval by the full Genesee County Board of Commissioners at their next regularly scheduled meeting.
BACKGROUND:
GCCARD uses Gordon Food Service PO # 25-02781, previously approved by Resolution 2025-2276, for the procurement of food service products and supplies utilized by GCCARD's Nutrition Services and Head Start programs. This vendor is a member of Hospital Purchasing Services (HPS) LLC, which allows GCCARD to purchase products at reduced pricing.
DISCUSSION:
PO #25-02781 runs from October 1, 2025, to September 30, 2026. This increase is due to Round 1 (RES-2026-0343) and Round 2 (RES-2026-0726 pending approval) funding increases from Valley Area Agency on Aging for both the Home Delivered and Congregate meals programs.
IMPACT ON HUMAN RESOURCES:
There will be no impact on Human Resources.
IMPACT ON BUDGET:
Funds for the addition of $147,368.64 are budgeted and allocated as follows: #2731-697.15-762.000 increased by $36,142.00, #2731-697.15-765.000 increased by $1,517.72, #2731-697.16-762.000 increased by $58,275.00, #2731-697.16-765.000 increased by $1,000.00, #2733-697.15-762.000 increased by $40,433.92 and #2733-697.15-765.000 increased by $10,000.00 for total PO Not to Exceed $1,233,694.62 No General Fund dollars are being requested.
IMPACT ON FACILITIES:
There w...
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