To: Martin L. Cousineau, Finance Committee Chairperson
From: Derrick Jones, Purchasing Administrator
title
RE: Office Supplies for FY 23-24
recommendation
BOARD ACTION REQUESTED:
Approval to issue purchase orders to Staples for office supplies as requested by various departments.
BACKGROUND:
Genesee County is a member of MiDeal, which is the State of Michigan's extended purchasing program that allows counties to buy goods and services from state contracts. The Department of Technology, Management and Budget solicits and awards hundreds of competitively bids/proposals for various goods and services. These cooperative contracts are available to be used by its members. The Purchasing Department is requesting to use one of these cooperative contracts for procuring office supplies. Staples is an American office retail company whose primary business in providing office supplies. MiDeal has awarded Staples a contract to provide said services until May 31, 2024. Departments will order supplies from an on-line catalogue and supplies will be delivered directly to the requesting department
DISCUSSION:
The Purchasing Department is requesting authorization to continue to utilize MiDeal contract #190000000268 to procure office supplies from Staples in an amount not to exceed $361,486.06 plus 5%* for the period ending September 30, 2023. Purchasing will issue purchase orders using the account numbers listed on the attached spreadsheet for their respective amounts. *5% will allow the Purchasing Department to issue purchase orders up to an additional $18,074.30 to departments that did not provide the information requested when asked and/or in receipt of grants during the fiscal year that will allow purchasing of office supplies.
IMPACT ON HUMAN RESOURCES:
N/A
IMPACT ON BUDGET:
The amounts requested from each department have been approved by the Board, via the budgeting approval process. See attached spreadsheet.
IMPACT ON FACILITIES:
N/A
IMPACT ON TECHNOLOGY:
N/A
IMPACT ...
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