To: Brian K. Flewelling, Public Works Committee Chairperson
From: Jeff Wright, Drain Commissioner
title
RE: Approval of a purchase order to Jack Doheny Company for the fiscal year ending 2025, in an amount not to exceed $100,000.00; to provide for parts and repairs to drain equipment; the cost of this purchase order will be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
Seeking approval to increase aggregate spending for Jack Doheny Company for FY2024-2025 due to unanticipated repairs.
BACKGROUND:
Our equipment in the maintenance department periodically requires both parts and service repairs often with a sole source provider vendor. Currently, this fiscal year we have gone over the $10,000.00 threshold with this vendor including an emergency repair (EP24-016) in the Fall of 2024. We seek Board authorization for $100,000 so we can get Purchase Order(s) to pay for any current or future invoices for additional repairs needed before the end of this fiscal year. These repairs will be funded out of the following accounts: 6390-443.00-779.000 Vehicle Supplies and 6390-443.00-931.000 Equipment Repairs.
DISCUSSION:
To be able to perform maintenance on our Storm Drains to alleviate flooding and make it safe for the Community it becomes necessary for the Maintenance Equipment used by the Drain Maintenance Department to be working properly, and if not, it needs to be repaired in a timely manner to keep our crews working.
IMPACT ON HUMAN RESOURCES:
There is no impact on Human Resources.
IMPACT ON BUDGET:
The money to maintain our equipment comes from Fund 6390 from accounts: 6390-443.00-779.000 Vehicle Supplies and 6390-443.00-931.000 Equipment Repairs, not General Fund. This expense is in the current budget in both accounts and no amendments are required.
IMPACT ON FACILITIES:
This request would not have any impact on facilities.
IMPACT ON TECHNOLOGY:
This request would not have any impact on technology.
CONFORMITY TO COUNTY PRIORITIES:
Having...
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