To: Brian K. Flewelling, Public Works Committee Chairperson
From: Michael Dawisha, CIO
title
RE: Approval of a request by Genesee County's IT Department to increase a purchase order, in an amount not to exceed $140,000.00 for a revised total of $250,000.00, to provide for the purchase of computer-related items; the cost of this increase will be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
Approval to increase vendor spending from $110,000 to $250,000 to purchase computer-related items from CDW-G and Dell on behalf of County Departments, for fiscal year ending 2026
BACKGROUND:
The IT Department has a need to purchase various computer-related items in a timely manner for Genesee County departments. These purchases are made through OMNIA, Sourcewell, or other approved cooperative purchasing agreements, and the procurement of goods and services through a cooperative purchasing program is considered an open and fair process. Under Resolution 2025-2745, approval was given to increase vendor spending with CDW-G and Dell to $110,000.00.
DISCUSSION:
Under the recently approved Information Technology Procurement Review and Approval Policy, Resolution 2026-0292, all computer-related items are to be ordered and approved through the IT Department. With this new policy in place, IT has identified that CDW-G and Dell are expected to reach their previously approved vendor amounts within the next few weeks. Several items still need to be renewed or ordered, and new department requests continue to be submitted on a regular basis. This increase would also include the renewal of Adobe Acrobat Pro licenses, which is billed to the appropriate departments. The intent of this increase is to allow IT to continue processing department purchases that do not exceed $7,500 in aggregate spending with the vendors listed. The total vendor increase request is not to exceed $250,000.
IMPACT ON HUMAN RESOURCES:
There is no impact on Human Resources.
IMPACT ON BUDG...
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