To: Martin L. Cousineau, Finance Committee Chairperson
From: David Leyton, Prosecutor
title
RE: Approval of a budget amendment and annual payment to Karpel Solutions, in an amount not to exceed $149,500.00, for the cost of the Prosecutor's office records/document management system
recommendation
BOARD ACTION REQUESTED:
Approving a budget amendment to move $18,500 from Office Furniture (1010-296.01-980.001) and $2,500 from Travel Out of State Witnesses (1010-296.01-913.013) to the Service Contracts (1010-296.01-801.004) line item for FY 25-26 and authorize the annual payment to Karpel Solutions for the cost of the Prosecutor's office records/document management system, otherwise known as Prosecutor by Karpel, in the amount of $149,500.00.
BACKGROUND:
The Prosecutor's office purchased the product of Prosecutor by Karpel from Karpel Solutions through the Genesee County's RFP process in 2022. The resolution approving the purchase is 2022-110. The program is the records management and document management system for the Prosecutor's office case files. Part of the contract with Karpel is receiving 2TB free storage for documents, video, and audio, and then anything over that amount is $500 per TB of storage. As most people know, video and audio take up a lot of storage space, and in knowing this, the Prosecutor's office had put out an RFP for a video/audio management system and selected NICE Justice as the vendor. The NICE Justice contract was signed in November 2024 (RESO-2024-1180). Due to some delays and changes in NICE staffing the GO-LIVE date for NICE Justice wasn't until December 2025. As we continue to have to store video and audio in the Karpel system, the increase in cost for Karpel has increase exponentially.
DISCUSSION:
While reviewing and before purchasing Prosecutor by Karpel the Prosecutor's office was made aware of certain annual fees that would be charged to maintain the services and product provided by Karpel Solutions. The Prosecutor'...
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