To: Brian K. Flewelling, Public Works Committee Chairperson
From: Michael Dawisha, CIO
title
RE: Approval of an agreement between Genesee County and Preferred Data Systems, in an amount not to exceed $57,475.63, to provide for annual software license renewals for email security and archiving; the cost for this agreement will be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
Approval to enter into an agreement with Preferred Data Systems for the annual renewal of the Barracuda Spam and Archive service.
BACKGROUND:
Genesee County utilizes Barracuda Networks for email security and archiving services. This service scans and blocks infected files, malicious email, scams, spam, and other sources of security compromise. In addition, the service archives all emails sent or received by the County for compliance purposes. Barracuda has a large campus in Ann Arbor and employs Michigan workers.
DISCUSSION:
The IT department sought multiple quotes for the annual software license renewal and has selected the vendor that provides the best value and lowest cost to the County. This is the annual renewal for email security and archiving. IT requests approval to purchase this annual renewal.
IMPACT ON HUMAN RESOURCES:
There is no impact on Human Resources.
IMPACT ON BUDGET:
The cost of one year agreement would be $57,475.63. FY25 1010-228.01-933.001 = $19,683.43; FY26 1010-000.00-123.000 = $37,792.20.
IMPACT ON FACILITIES:
There is no impact on Facilities.
IMPACT ON TECHNOLOGY:
Approved software and services by IT.
CONFORMITY TO COUNTY PRIORITIES:
Conforms to Healthy, Livable & Safe Communities, the Barracuda Spam and Archive Service enhances the County's digital safety by protecting critical communication systems - such as email - from spam, phishing, and data breaches. This proactive approach strengthens cybersecurity, ensuring reliable and secure information flow, which supports the overall resilience and safety of the community.
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