To: Brian K. Flewelling, Public Works Committee Chairperson
From: Derek Bradshaw, Director
title
RE: Approval of a purchase order to Dell for the fiscal year ending 2026, in an amount not to exceed $28,000.00, to provide for the purchase of computers and equipment at Genesee County's Planning Department; the cost of this purchase will be paid from account 2320-701.00-980.000
recommendation
BOARD ACTION REQUESTED:
The Planning Commission is requesting approval to purchase thirteen computers and docking stations in an amount not to exceed $28,000. The equipment purchase will be paid under account 2320-701.00-980.000.
BACKGROUND:
The computers being purchased will replace machines that are now currently beyond their warranty period and in need of replacement. Traditionally, the Planning Commission replaces computers every 5 years using grant funding to pay for the equipment. The purchase request was quoted through the Genesee County IT department, following their approved cooperative purchasing process.
DISCUSSION:
Quotes were received through Omnia-National Cooperative Purchasing with quotes from Dell Computers, Connection, and CDW. The quote from Dell had the best pricing for the computers and associated equipment.
IMPACT ON HUMAN RESOURCES:
There will be no impact on Human Resources.
IMPACT ON BUDGET:
This is a budgeted expense and fully grant funded. Equipment is being purchased under OMNIA Cooperative Purchasing Alliance. The cost, not to exceed $28,000, will be paid from account 2320-701.00-980.000. The current vendor quote is $23,010, but market conditions remain uncertain and ongoing shortages of RAM and SSDs are contributing to continued price increases. The amount not to exceed provides a buffer to accommodate potential increases before purchase.
IMPACT ON FACILITIES:
There will be no impact on Facilities.
IMPACT ON TECHNOLOGY:
Receiving, setting up, and deploying each computer for Planning staff.
CONFORMITY TO COUNTY PRIORITIES:
The purchase confo...
Click here for full text