To: Martin L. Cousineau, Finance Committee Chairperson
From: Rochelle Brown, Prosecutor's Office Operations Director
title
RE: Approval of a budget amendment for an additional $25,000.00 in the Service Contracts line item 1010-296.01-801.004 for FY 24-25 and to authorize the annual payment to Karpel Solutions for the cost of the Prosecutor's Office records/document management system, otherwise known as Prosecutor by Karpel, in the amount of $85,000.00
recommendation
BOARD ACTION REQUESTED:
To approve a budget amendment for an additional $25,000 in the Service Contracts line item 1010-296.01-801.004 for FY 24-25 and authorize the annual payment to Karpel Solutions for the cost of the Prosecutor's office records/document management system, otherwise known as Prosecutor by Karpel, in the amount of $85,850.00.
BACKGROUND:
The Prosecutor's office purchased the electronic data management system "Prosecutor by Karpel" from Karpel Solutions through the Genesee County's RFP process in 2022. The resolution approving the purchase is 2022-110. This system is the records and document management system for the Prosecutor's office case files that replaced the traditional physical case file system. Part of the contract with Karpel is receiving 2TB free storage for documents, video, and audio, and then anything over that amount is $500 per TB of storage. Video and audio files take up a lot of storage space and, recognizing this, the Prosecutor's office put out an RFP for a video/audio management system that would be more efficient and cost effective than using the Karpel platform which is not as useful for storage of large video and audio data such as body worn camera video, police chases, interviews, etc. From the RFP, the company NICE Justice was selected as the vendor. The NICE Justice contract was signed in November 2024 (RESO-2024-1180). Meetings started for the setup of the NICE Justice program at the end of December 2024 and have continued weekly since then. A...
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