To: Dale K. Weighill, Governmental Operations Committee Chairperson
From: Domonique Clemons, Genesee County Clerk and Register of Deeds
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RE: Approval of a purchase order to Printing Systems, Inc. for the fiscal year ending 2025, in an amount not to exceed $90,000.00, to provide for the printing of ballots for various elections; the cost of this purchase order will be paid from account 1010-215.00-900.008
BOARD ACTION REQUESTED:
Approval of a purchase order for purchasing ballots for elections to be conducted in 2025.
BACKGROUND:
In 2025 there will be at 3 elections dates with Jurisdictions within Genesee County Participating in - May special Elections, August Primary and November General Election
DISCUSSION:
Each of these elections will require the use of paper ballots, to be provided by the Genesee County Clerk's Office. PSI (Printing Systems, Inc) is a state approved vendor for Ballot printing that has a long-standing relationship with Genesee County, and other vendors are not currently accepting new clients.
This ballot order is significantly less than even year elections because only a portion of the county will be participating and lower turnout is expected.
IMPACT ON HUMAN RESOURCES:
No impact on HR.
IMPACT ON BUDGET:
This is a budgeted expense. We are requesting a purchase order of up to $90,000.00 to come out of account 1010-215.00-900.008 for FY24. Each Election will be billed separately based on the exact quantities of ballots needed. The exact number is not known until jurisdictions submit their ballot order before each election.
IMPACT ON FACILITIES:
No impact on Facilities
IMPACT ON TECHNOLOGY:
No impact on Technology
CONFORMITY TO COUNTY PRIORITIES:
This is a statutory requirement of the Office of the County Clerk. In fulfilling our statutory duty in the most fiscally responsible way possible we are conforming to all 4 of the county priorities.
TO THE HONORABLE CHAIRPERSON AND MEMBERS...
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