To: Delrico J. Loyd, Governmental Operations Committee Chairperson
From: Christopher R. Swanson, Sheriff
title
RE: Approval of purchase orders to Motorola, in an amount no to exceed $28,125.00, for the annual subscription service renewals for April 18, 2027 through April 18, 2028 and April 18, 2028 through April 17, 2029; to be paid from the listed accounts
recommendation
BOARD ACTION REQUESTED:
Approval to pay (upon receipt of invoices) years 4 & 5 of the Motorola service contract and subscription for 4RE (x)40 in-car dash camera and video systems cloud manager for the periods 4/18/27-4/17/28 and 4/18/28-4/17/29 to be split 60% 40% between Investigations (DB) and Medics accounts: 1010-310.00-801.000 and 2110-313.00-801.000 upon receipt of renewal invoices; NTE a combined total of $28,125.00 per provided Quote-3575804
BACKGROUND:
Motorola falls under the MiDeal State of Michigan Procurement (DTMB) and currently holds the following contract number: MA190000001544 which has an initial expiration date of 12/31/2029 and the initial effective date of said contract is 10/1/2019. https://www.michigan.gov/dtmb//media/Project/Websites/dtmb/Procurement/Contracts/MiDEAL-Media/001/190000001544.pdf. Recent RES-2026-0412 provided paying year 3 of 5 authorization.
DISCUSSION:
Motorola has issued QUOTE-3575804; for 4RE (x40) Licensing Years 4 & 5 with a pro-rated pricing reflective of this subscription contract being co-termed with the existing/active 10 M500s (dash cams) Subscription USS102550412; Prorated subscription pricing is based on co-term end date: 04-17-2029. Per contract language, as with most of the County (annual renewing) services, if the vendor is notified within 30 days of an upcoming (auto-renewal) service may be cancelled and contract terminated as agreed upon by both parties. Upon receipt of renewal invoices for each year, a relative fiscal year split will be completed to allocate the costs across fiscal years. (4/18/2027-4/17/2028 and 4/18/2028-4/...
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