To: Martin L. Cousineau, Finance Committee Chairperson
From: Pamela Coleman, GCCARD Director
title
RE: Approval of an increase to a purchase order for US Foods in the amount of $92,147.00, for a revised total of $226,176.88, to provide for additional food service products and supplies at Genesee County's Community Action Resource Department; the cost of this increase will be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
The Genesee County Community Action Resource Department (GCCARD) requests authorization to increase US Foods Purchase Order (PO) #25-02813 by $92,147.00 for a total Not to Exceed $226,173.88, with a recommendation of approval by the full Genesee County Board of Commissioners at their next regularly scheduled meeting.
BACKGROUND:
GCCARD uses US Foods PO #25-02813, previously approved by Resolution 2025-2280, for the procurement of food service products and supplies utilized by GCCARD's Nutrition Services and Head Start programs. This vendor is a member of Premier Food Program which allows GCCARD to purchase products at reduced pricing.
DISCUSSION:
PO #25-02813 runs from October 1, 2025, to September 30, 2026. This increase is due to a Round 1 (RES-2026-0343) and Round 2 (RES-2026-0726-pending approval) funding increase from Valley Area Agency on Aging for both the Home Delivered and Congregate meal programs.
IMPACT ON HUMAN RESOURCES:
There will be no impact on Human Resources.
IMPACT ON BUDGET:
Funds for the addition of $92,147.00 are budgeted and allocated as follows: #2731-697.15-762.000 increased by $25,000.00, #2731-697.15-765.000 increased by $1,500.00, #2731-697.16-762.000 increased by $30,000.00, #2731-697.16-765.000 increased by $647.00, #2733-697.15-762.000 increased by $30,000.00 and #2733-697.15-765.000 by $5,000.00. for a total PO Not to Exceed $226,173.88. No General Fund dollars are being requested.
IMPACT ON FACILITIES:
There will be no impact on facilities.
IMPACT ON TECHNOLOGY:
There will be no imp...
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